Terms of Use
Cognitive Diagnostic Solutions Privacy Policy
Last modified: August 25, 2025
1. Introduction
This Privacy Policy (“Privacy Policy”) supplements Cognitive Diagnostic Solutions’ (“we,” “us,” or “our”) Terms of Use and explains how we collect, use, maintain, protect, and share personal information about you through our Site and Services, and through email, text, and other electronic communications. We are committed to respecting your privacy and protecting your data in accordance with this Policy.
This Privacy Policy applies to information we collect: on the Site; through email, text, or other communications with us; via our Services; and when you interact with our advertising on third-party websites or services that link to this Privacy Policy. It does not apply to information collected by third parties through content or links on our Site.
By using the Site or Services, you agree to the practices described in this Privacy Policy. Your continued use after updates constitutes acceptance of the revised terms.
2. Protected Health Information
If your personal data includes health information, it is treated in accordance with the applicable Notice of Privacy Practices. Cognitive Diagnostic Solutions operates as a “business associate” when providing Services with affiliated healthcare providers. Protected health information is handled according to HIPAA and related laws.
3. Children Under 13 and Users Under 18
Our Site and Services are not intended for children under 13, and we do not knowingly collect information from children under 13. Users under 18 must have authority to consent to use our Site and Services; if they do not, they may not provide information. Any information collected from users under 13 or without proper consent will be deleted upon discovery.
4. Information We Collect
We collect personal information that can identify you, information about you that does not identify you individually, and information combined with other users’ data. This includes:
- Personal Data, such as name, address, email, phone, government ID, financial information for transactions, and health history;
- Non-identifiable information, including traffic data, location, browsing activity, logs, error reports, and resources accessed;
- Information about your devices and connection, including IP address, operating system, and browser type.
We collect this information directly from you, automatically through cookies and analytics tools, and from third parties such as business partners.
5. How We Use Your Information
We use your information to provide the Site and Services, fulfill transactions, respond to requests, improve user experience, communicate updates, deliver newsletters or promotions with your consent, and meet legal obligations. You may opt out of marketing communications at any time.
6. Disclosure of Your Information
We do not sell your information. We may share your information with service providers, affiliates, or in connection with business transactions, as required by law, to protect our rights or property, or with your consent. Aggregated or de-identified information may be used for research or analytics.
7. Your Choices
You can control cookies and tracking technologies through your browser or device settings. You may opt out of promotional emails from us by clicking “unsubscribe” or contacting us directly. Third-party advertising and tracking technologies may provide additional opt-out options.
8. Accessing and Correcting Your Information
You may review, correct, or request deletion of your personal information by accessing your account settings or contacting us. Certain information required for Services may not be changeable. Requests may be limited if compliance with law or service functionality is affected.
9. Do Not Track Signals
Our Site does not currently honor Do Not Track signals from web browsers.
10. Data Security
We implement security measures to protect your personal information, including encryption and secure access controls. You are responsible for keeping your password confidential. While we strive to protect your information, no method of transmission or storage is fully secure. Transmission is at your own risk.
11. International Users
Our Site and Services are operated from the United States. Data may be transferred internationally, but will be protected according to this Privacy Policy.
12. Changes to This Privacy Policy
We may update this Privacy Policy. Material changes will be communicated via email or notice on the Site. You are responsible for reviewing this Policy periodically.
13. Contact Information
For questions or concerns, contact:
Cognitive Diagnostic Solutions
Attn: Privacy Officer
[Your Address Here]
Telephone: [Your Phone Number Here]
Email: [Your Email Here]
Notice of Privacy Practices
Last Updated: August 25, 2025
This Notice explains how Cognitive Diagnostic Solutions and affiliated providers (“we” or “our”) may use, disclose, and protect your health information, and your rights regarding that information. “Protected Health Information” (PHI) includes any data that can identify you and relates to your health, treatment, or payment.
Uses and Disclosures of PHI:
We may use PHI to provide and coordinate care, manage billing, improve services, conduct audits and compliance activities, and comply with legal requirements. De-identified information may be used for research or analytics. PHI will never be sold or commercially marketed.
Uses and Disclosures Without Your Authorization:
PHI may be disclosed when required by law, for public health, law enforcement, legal proceedings, research, national security, or for other authorized purposes.
Student Users:
If accessing Services via an educational agreement, PHI may be shared with University providers or officials as necessary to deliver care and services.
Uses and Disclosures Requiring Authorization:
Other uses require your consent. You may request an accounting of disclosures and receive a paper copy of this Notice at any time.
Breach Notification:
If a reportable breach of your unsecured PHI occurs, we will notify you within 60 days of discovery with details about the breach and your rights.
Complaints:
Complaints regarding PHI handling may be directed to our HIPAA Privacy Officer. You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. Filing a complaint will not result in retaliation.
Contact for Questions:
Cognitive Diagnostic Solutions
HIPAA Privacy Officer
[Your Address Here]
Telephone: [Your Phone Number Here]
Email: [Your Email Here]